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(1) Consider keeping a time log for at least one week. Divide it into 15 minute segments and find
out how you are using your time. Are you doing or are you managing?
(2) Eliminate useless duties - yours and those of your staff. (3) When you are working on an important project, concentrate on what you are doing. Inattention just adds time. (4) If at all possible, say "No" to additional jobs you should not take on by explaining your present priorities. This applies to on-the-job and off. (5) Politely question the value of every meeting suggested. It is probable that half of them will be time-wasters. (6) Have a subordinate screen all of your calls or use call display and call waiting display. Likewise have a subordinate screen all visitors. See if you can improve on the average length of time for a manager's uninterrupted work span, eight minutes. (7) Always keep in mind that doing the job right is not the goal; doing the right job right is. (8) In evaluating your use of time, be totally honest to yourself about the inroads of personal business like banking during working hours, shopping for a gift or going to the dentist. (9) Don't waste time on trifles as some decisions can be made by flipping a coin. An example of this is: "Should a meeting be held in the larger or smaller of two conference rooms?" (10) Don't believe the myth that a cluttered desk or workplace is a sign of a good worker. Remember the frustrating time spent while you waited for someone else to find something on his or her desk? (11) Good work habits can be developed and make for better use of time. Always try to set a good example for your staff. (12) Make it a habit, if possible, to schedule all of your telephone calls to others to a certain period of the day. For example say from 11:00 AM until noon. This will cut down on self-inflicted interruptions while you are engaged in longer projects. (13) Concentrate on high payoff activities such as learning, seeking out new opportunities, creating new systems, and developing people. Delegate low payoff activities such as putting out fires, day-to-day checking, and routine operations. (14) Always leave a clear desk or work area every night. Start fresh every morning. (15) Try to handle a piece of paper only once. Throw it away, act on it, or forward it to someone for action but try not to file it for future action. (16) Without becoming a workaholic and obsessive about your job, combine activities whenever you can. For example, on a business trip by air or train, use the opportunity for some creative research, report preparation or creating new goals. Always be wary however of prying eyes and never work with confidential documents in a public area. (17) Consider taking an effective or speed reading course. In addition, be selective about what you read and how much of it. If possible, have a subordinate cull the material and provide summaries or recommend subjects. (18) Exchange your desk for a table. Desks have drawers to put things in and this in itself can lead to procrastination. (19) Have a subordinate screen your incoming mail (including e-mail) and let him/her handle routine requests without your assistance. Have him/her stack the remaining mail on your desk in two or three piles in order of importance. If you only get through the first stack that day, you will have done what had to be done. (20) Routine reports regarding planned performance should not really be necessary for superiors; only exceptional deviations need explanation. Advanced reporting techniques on an intranet or local area network however take very little time if properly set up and can provide tremendous departmental, inter-departmental and inter-plant cooperation and problem solving. |
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| A PLC Based DC Drives Module For A CV Line. |
